Built for how events actually run.
Festivals, venues, staffing crews, event ops, seasonal teams. Each runs differently. HR Cluster is shaped around those differences.
Scale from weekend crews to 2,000+ staff.
Pain. Crew size spikes. Roles multiply. Call times collide. The production spreadsheet that worked in January is unreadable by July.
How HR Cluster helps. One workspace for every festival day, every stage, every crew. QR onboarding absorbs last-minute additions. Live staffing status replaces radio check-ins.
Relevant modules
- Workers, Groups and Projects for multi-stage structure
- Scheduling with role and location filters
- Clockwork for on-site check-in
- Forms and Contracts for rapid onboarding
- Incidents for HMS reporting
What changes. Onboarding happens before the festival opens, not during load-in. Coordinators see the whole staffing map instead of chasing radio reports. Hours are already reconciled and ready for payroll.
Who it's for. Music, cultural and sports festivals with temporary, multi-role crews and fixed event dates.
Shows change. Your stack doesn't.
Pain. Every show has a different promoter, different rider, different crew requirements. The venue team ends up rebuilding the same rota every week.
How HR Cluster helps. Store the venue's recurring roles and regular crew. Spin up per-show schedules in minutes. Keep promoter-specific staffing separate without losing the venue-wide view.
Relevant modules
- Groups for departments (FOH, bar, security)
- Projects for each show or production
- Scheduling with role templates
- Clockwork at kiosk or on phone
- Reports for per-show cost breakdown
What changes. The venue owns the crew list, the crew owns their profiles. Promoters see what they need. Nothing more.
Who it's for. Concert halls, arenas, clubs and theatres with a regular schedule of one-off productions.
Run multiple client events at once.
Pain. Running crews for multiple clients means keeping contracts, schedules and rules structured per assignment. Lose the overview and the wrong person ends up at the wrong place.
How HR Cluster helps. One crew pool, many client projects. Schedules and staffing structured per assignment. Cross-event scheduling to avoid double-booking the same worker. Run multiple assignments in parallel without losing track.
Relevant modules
- Workers as a shared pool
- Projects per client event
- Cross-client scheduling without double bookings
- Exports segmented by project
What changes. No more three parallel spreadsheets or re-keying worker data for each assignment. Double bookings surface before the crew shows up, not after.
Who it's for. Staffing agencies and service companies supplying event crew, security, F&B, hostesses or technical staff across multiple clients.
Production-side workflows, same workspace.
Pain. Production manages vehicles, zones, accreditation and suppliers in tools that don't know the crew exists. The crew system doesn't know which supplier is delivering when. Coordination happens in meetings.
How HR Cluster helps. Production runs in the same workspace as Workforce. Same events. Same locations. Same projects. One source of truth.
Relevant modules
- Projects shared across both suites
- Locations / zones on one site map
- Accreditation linked to workers and guests
- Vehicles and parking
- Permits with renewal tracking
What changes. Production and the crew leads work from the same event structure. When a zone changes, both sides see it. When a crew member needs extra accreditation, one click. Not an email to security.
Who it's for. Production leads, technical directors and operations managers running events where HR and Ops are currently disconnected.
The same crew, back every season.
Pain. A worker who was with you last summer comes back this summer, and you re-onboard them from scratch because their records were in a spreadsheet that doesn't exist anymore.
How HR Cluster helps. Worker profiles, competence records, contract history and performance notes persist between seasons. Bringing someone back is a one-click reactivation, not a full re-onboarding.
Relevant modules
- Workers with lifecycle status
- Competence with expiry tracking
- Contracts archive per season
- Forms to refresh required documents
- Reports comparing seasons
What changes. Returning crew start faster. Onboarding focuses on new people. Season-over-season reporting shows who works, who doesn't, and who you'd want back.
Who it's for. Summer festivals, winter resorts, tourist operations and any event programme with a repeating seasonal rhythm.
Which one sounds like your setup?
Tell us how your events run and we'll show the exact flow on your real crew size and calendar.