Clockwork / clock-in
Phone, tablet or kiosk. No-shows and late arrivals show up immediately.
For festivals and live events
An operational platform built around people.
HR Cluster connects contracts, crew, suppliers, accreditation, vehicles and on-site workflows around the people who make your event happen.
Built in Oslo. Run at festivals and venues.
In production use
Sommerbris · Oktoberfest Oslo
Used on events with 400–1200+ crew – onboarding, check-in and live staffing control
One platform, two suites
Built around one record per person.
Two suites, one operational layer. Crew, suppliers, access, vehicles and site all connect back to the same people, groups and responsibilities.
Suite · Live
Workforce
Onboarding, shifts, clock-in, contracts. For staffing and crew operations.
Suite · Rolling out
Ops
Gates, vehicles, zones, access. For production, logistics and security.
The people layer for event operations
Every operational question starts with a person.
Contracts, shifts, access and vehicles only mean something once they attach to a person. HR Cluster keeps that connection in one place, so the answer is one lookup away.
The questions you ask all weekend
- Who are they?
- Are they contracted?
- Are they scheduled?
- Are they approved?
- Are they allowed on site?
- Which supplier or group are they with?
- Are they checked in?
- Who is responsible for them?
Why it matters
When the answer lives in five spreadsheets, every gate, every shift and every audit turns into a search. Coordinators firefight instead of running the event.
HR Cluster connects the workflows around each person, so contracts, crew, suppliers, accreditation, vehicles and safety all reference the same record. One person, one source of truth.
Features
The workflows that connect around each person.
Each connects back to the same people, groups and responsibilities. One operational layer, not separate tools you stitch together by hand. Built with festival and venue teams.
Crew scheduling
Plan shifts by role, group and location. Publish to the whole team in one click.
Worker onboarding
QR link, fill the form, sign the contract. Ready for the first shift.
Contracts & compliance
Sign, store and audit contracts without leaving the platform.
QR check-in flows
Scan to clock in, sign documents, or start a form. Works offline where it has to.
Incidents / HMS
Report near-misses and incidents from the field. Follow-up tracked end to end.
Live operational dashboard
Staffing status, clock-ins and flags. At a glance, as it happens.
Crew communication
Send messages, reminders and practical information to the right group, role or shift.
What changes
Less admin before the event. Better control during it.
One shared source of truth shows up in three places: before the gates open, on event day, and when finance and compliance close out.
Before
Fewer missing contracts. Cleaner crew lists.
Onboarding done before shift day. Contracts signed and filed. The crew list is the actual crew list, not a spreadsheet.
During
Live staffing status. Late starts and no-shows visible.
Coordinators see every shift without walking the site. QR flows keep onboarding and check-in fast under pressure.
After
Approvals move faster. Payroll is ready. Documentation holds up.
Hours, contracts and incidents approved from one queue. Hours already reconciled. Documentation ready if an auditor asks.
Live control
See what's actually happening
Updates as the event runs
Most systems work before and after. HR Cluster works when it actually matters.
- Live clock-in – see who shows up
- Real-time crew status – actual attendance, not the plan
- Incidents from the field – reported on site
- Approvals without bottlenecks – one queue
Solutions
Purpose-built for how events actually operate.
Not a generic HR tool with an event skin. Purpose-built workflows for the teams running festivals, venues, staffing companies and seasonal crews.
Festivals
Scale from weekend crews to 2,000+.
Multiple stages, multiple call times, hundreds of temporary crew. Handled from one operational workspace.
VenuesShows change. Your stack doesn't.
Per-show crews, recurring roles, promoter-specific staffing. In one venue workspace.
Temporary staffingRun multiple client events at once.
Crew pools, client-specific contracts, cross-event scheduling, without clients seeing each other's data.
Event operationsProduction-side workflows, same workspace.
The Ops suite brings accreditation, zones, vehicles and permits into the same structure the Workforce suite uses.
Seasonal workforceThe same crew, back every season.
Keep people, competence and contract history across seasons without re-onboarding from scratch.
See HR Cluster on your own event.
Book a short demo and we'll walk through how the workflows connect around your crew, suppliers and site.